BIR Update: Official Receipt and Invoice Validity Period Removed
PUBLISHED: July 4, 2022
“This Invoice/Receipt shall be valid for five (5) years from the date of the permit to use” for the past few years we’ve seen this phrase on all receipts or invoices we gather from availing any services or products. This was implemented last 2012 under RR No. 18-2012 that incurred not just cost for most businesses but also confusion once the receipt or invoice validity period expires. The receipt and invoice validity period printing were extended to system-generated receipts/invoices from Cash Register Machines (CRM), Point-of-Sale (POS), and other business software.
As the bureau continually revisit and revise its policies and to comply with “The Ease of Doing Business and Efficient Government Service Delivery Act of 2018”, the Official Receipt and Invoice Validity Period is now removed. And such regulations shall cover taxpayers who shall apply for the following:
- ATP Official Receipts, Sales Invoices, and other commercial invoices
- Registration of Computerized Accounting System (CAS) or Component of CAS based on RMC No. 10-2020, RMC No. 5-2021, and RMC No. 9-2021; and
- PTU CRMs and POS Machines based on RR No. 11-2004 and RMO No. 10-2005.
With the new policy, the 5-year invoice validity period of PTU and system-generated receipts/invoices is now removed making all PTUs to be issued be valid unless revoked by the BIR on violating any ground stated by the bureau.
“This Invoice/Receipt shall be valid for five (5) years from the date of the permit to use” or “This Invoice/Receipt shall be valid for five (5) years from the date of the ATP” shall be omitted on system-generated receipts/invoices, and omitted and disregarded on unused manual receipts/invoices.
What to do with existing invoices and receipts?
- Manual Receipts/Invoices with ATP
In accordance with this regulation, the Invoice Validity Period (date and phrase) printed on unused manual principal and supplementary receipts/invoices shall be disregarded until it has been fully consumed. While for future printing, the Invoice Validity Period shall be reflected on such documents.
- CAS, CAS with PTU or AC Generated Receipts/Invoices
The same Receipt and Invoice Validity Period shall also be disregarded however the said accounting software in which the receipt was generated must be redesign that such phrase will not be reflected.
- CRMs and POS Machine with PTU Generated Receipts/Invoices
Similar to the abovementioned revision, the same Receipt and Invoice Validity Period shall be removed and reconfigured to remove the phrase on future printing.
Effectivity: Fifteen (15) Days after publication in the Official Gazette or Newspaper
Comply with the fast-changing government rules, regulations and policies with a BIR-Ready Accounting System. If you are interested in upgrading to a BIR-Ready Online Accounting System, QNE Software PH is offering a 60 days FREE Accounting Software Philippines License. Take this opportunity to explore and discover how QNE can help your business. Signup now.